PURPOSE OF THIS PRIVACY STATEMENT
This Privacy Statement aims to give you information on how Tom Robinson Ltd, trading as The Barleycorn Inn, (herein after referred to as The Barleycorn Inn) collect and process the personal data we obtain about you when you interact with us.
Maintaining the security of your data is a priority at The Barleycorn Inn, and we are committed to respecting your privacy rights. We pledge to handle your data fairly and legally at all times. We are also dedicated to being transparent about what data we collect about you and how we use it.
This Privacy Statement, which applies whether you visit our website, use your mobile device or contact us over the telephone, provides you with information about:
We understand that there is a lot of information in this Statement, but we want you to be fully informed about your rights and how The Barleycorn Inn uses and looks after your data.
WHAT PERSONAL DATA DO WE COLLECT?
The Barleycorn Inn may collect the following information about you:
This list is not exhaustive, and in specific instances, we may need to collect additional data for the purposes set out in this Statement. Some of the above personal data is collected directly, for example when you send an email to us or enter a competition. Other personal data is collected indirectly, for example, from your browsing or room booking activity.
Our website is not intended for children, and we do not knowingly collect data relating to children.
HOW WILL THE BARLEYCORN INN USE MY PERSONAL DATA?
The Barleycorn Inn may use the personal information that you provide or that is obtained by us for a number of purposes including the following:
To make our services available to you:
to provide our goods and services to you and for associated purposes, including carrying out our obligations arising from any contracts entered into between you and us;
We need to process your personal data so that we can provide you with the goods and services you want to buy and help you with any orders and refunds you may ask for. We do this on the basis of our contractual obligations to you, our legal obligations and our legitimate interests in providing you with the best possible service.
To contact and interact with you:
to contact you in relation to and to administer any prize draws, competitions or other promotions that you have entered or news-letters that you have subscribed to.
To manage and improve our services and operations:
EXPLAINING THE LEGAL BASES WHICH WE RELY ON TO PROCESS YOUR PERSONAL DATA
The law on data protection sets out a number of different reasons for which a company may collect and process your personal data. The basis for our processing of your personal information may vary depending on the different purposes set out in the section above. These include:
Contractual obligations: We will need your personal data to comply with our contractual obligations, which includes selling and supplying goods to our customers. For example, where you have placed an order from our website the basis of our processing your personal information will be to process your order and perform the sales order contract between us. We’ll need to collect your address details to facilitate your purchase.
Legal compliance: If the law requires us to, we may need to collect and process your data. For example, in the prevention or investigation of fraud, other criminal or anti-social activity affecting our business, we may pass on details to law enforcement agencies, or where we are complying with our legal and regulatory obligations.
Legitimate interests: In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests. For example, we may use your purchase history to improve and develop our website and/or our services and products made available to you, or in promoting, marketing and advertising our products and services.
Consent: In specific situations, we can collect and process your data with your consent. For example, where you have registered to receive email notifications and/or promotional information from us the basis of our processing will be subject to your consent, which we will ask for and can be withdrawn by customers at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn.
When collecting your personal data, we will make clear to you which data is necessary in connection with a particular service.
WHO MIGHT WE SHARE YOUR PERSONAL INFORMATION WITH?
We will share your personal information with third parties where required by law, where it is necessary to administer our agreement with you or where we have another legitimate interest in doing so.
Service providers and suppliers
We work with carefully selected and trusted service providers who carry out certain functions on our behalf. These include companies that help us with technology services, storing and combining data, taking and processing payments.
For example, when making a room reservation, your information is processed by the Booking.com website. Your name, address and contact details, will be retained, so that they can make your reservation on your behalf.
When you are using our secure online payment gateway, your purchase is processed by a third-party payment processor, Square, which specialises in the secure online capture and processing of credit/debit card transactions.
Please be assured that:
We do not sell or rent your information to third parties.
What about other third parties?
We may share personal data with other organisations in the following circumstances:
if required to by law, under any code of practice by which we are bound or we are asked to do so by a public or regulatory authority such as the Police;
COMMUNICATING WITH THE BARLEYCORN INN
When you email our customer services: Any data you provide to customer services is retained in line with our data and document retention policy.
When you email us: We will monitor any emails sent to us, including file attachments, for viruses or malicious software.
When you place an order through our website: We use a third-party provider, Booking.com, to record all information relevant to room reservations made for our Bed & Breakfast facility; order details including name, address, email address and contact number.
When you complain to us: When we receive a complaint from a person we put together a file containing the details of the complaint. This normally contains the identity of the complainant (and any other individuals who may be involved in the complaint). We will only use the personal information we collect to process and resolve the complaint and to check on the level of service we provide. We will keep personal information contained in complaint files in line with our data and document retention policy.
HOW LONG WILL THE BARLEYCORN INN KEEP MY DATA?
We will keep your personal information for as long as necessary and consistent with the purpose for which you have given it to us, including for the purposes of satisfying any legal, accounting, or reporting requirements. We will always retain your personal information in accordance with law and regulation and never retain your information for longer than is necessary.
At the end of that retention period, your data will either be deleted or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for business planning or statistical analysis. Where we anonymise data, we may use such information without further notice to you.
We will keep the personal data, including details of the product you purchase, which you provide to us when you place an order with us for six years so we can comply with our legal and contractual obligations, including the Consumer Rights Act 2015.
What is a cookie?
Our cookies do not contain confidential information such as your home address, telephone number or credit card details. We do not exchange cookies with any third-party websites or external data suppliers.
Your web browser also generates other information, including which language the site is displayed in, and your Internet Protocol address (IP address). An IP address is a set of numbers which is assigned to your computer during a browsing session whenever you log on to the Internet via your internet service provider or your network (if you access the Internet from, for example, a computer at work).
SAFETY AND SECURITY
You can rest assured that interacting online with The Barleycorn Inn will be as safe and secure as possible. We have safeguards in place to prevent your personal information from being lost, stolen or damaged and to prevent cyber-attacks, phishing or other malicious activity.
How does The Barleycorn Inn keep my personal information safe?
Our approach to security is designed to protect both The Barleycorn Inn and our customers. We utilise GoDaddy’s domain protection infrastructure at all levels.
How secure is my information?
We may occasionally send you emails, but we never send emails asking for your personal information, security information or log in details, or that direct you to a web page that asks for this information. If you receive an email that appears to be from The Barleycorn Inn, that you suspect is fraudulent, do not click on any links contained within the email or provide any personal information including but not limited to credit card or log in details, but do let us know about it.
If you have any further concerns about security, please contact us.
LINKS TO OTHER WEBSITES
We do not accept any responsibility or liability for the privacy practices of such third-party websites, even if you access them from our website, and your use of such websites is at your own risk.
WHAT ARE YOUR RIGHTS OVER YOUR PERSONAL DATA?
You have the right to:
Please note that these rights may only apply in certain circumstances. You may only request details about yourself and no other person.
You also have the right to withdraw consent at any time where we are relying on consent to process your personal data.
If you wish to exercise any of the rights set out above, please contact us.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
If you do contact us to exercise any of these rights we will require you to verify your identity and to provide other details to help us to respond to your request. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We will only use this information in order to verify your identity.
Where you believe The Barleycorn Inn have not taken their responsibilities seriously with regard to your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, is available at https://ico.org.uk.
CHANGES TO THE BARLEYCORN INN PRIVACY STATEMENT AND COOKIES POLICY
We may need to update this Privacy Statement from time to time so you may wish to check occasionally to ensure you’re happy with any changes. We will mark each with the date of the most recent updates. If you do not agree to these changes, please do not continue to use this website or submit personal information to The Barleycorn Inn. If material changes are made to this Privacy Statement, for instance affecting how we would like to use your personal information, we will provide a more prominent notice.
WHO ARE WE?
The Barleycorn Inn is the trading name of Tom Robinson Ltd. Our address is The Barleycorn Inn, Marlborough Road, Collingbourne Kingston Wiltshire SN8 3SD. The Barleycorn Inn is a Brakespear owned and tenanted public house.
CONTACT INFORMATION AND UPDATING YOUR ACCOUNT
We hope that you have found this Privacy Statement helpful in setting out the way we look after and handle your personal data. If you have any questions about how The Barleycorn Inn uses your personal data that are not answered here, or if you want to exercise your rights regarding your personal data, please contact us by any of the following means:
· e-mail us at: email@example.com; or
write to us at: The Data Protection Officer, The Barleycorn Inn, Marlborough Road, Collingbourne Kingston Wiltshire SN8 3SD.
How can I get my name removed from the The Barleycorn Inn mailing list?
If you have registered to receive information from us, you can remove your contact details from our list by clicking the 'Unsubscribe' link on one of the emails, or by e-mailing the customer services team at firstname.lastname@example.org.
This Privacy Statement was most recently updated on the 17th October 2023